Vital Records Protection
How can I identify what records are vital to my organisation? And more importantly, how can I ensure the protection of these records in case of a catastrophic event?
Vital records are critical to the ongoing operation of your business as they contain your most important corporate information. A record is determined to be vital when its loss means your business can not carry on normally without substantial hardship or costs.
Examples of vital records include:
Proof of patents, trademarks or copyrights
Government records including tax information and regulatory compliance data
Financial records including receivables
Agreements including contracts and licenses
Datafile Can Help You Identify and Protect Vital Records
Datafile’s Vital Records Identification and Protection planning ensures that you will be able to access essential information in the face of disaster. Working together, we analyse your records, identify which ones are vital, and then develop and implement solutions to protect these records and mitigate your exposure to risk.
Analyse, Plan and Implement
The process starts with a detailed analysis of how you currently use, store, and access your vital records. We examine current practices, document types and uses, storage methods, existing policies and procedures, regulatory requirements and most importantly the needs of your organisation. Datafile then develops a strategic plan that will provide your organisation with a complete vital records protection framework. We provide recommendations, priorities and will even implement the solution for you.
Manage Your Risk
The Datafile vital records protection program outlines everything from duplication and dispersal requirements, through to storage and access restrictions to protect your vital records. In the event of a disaster you'll be able to access your vital records to get back to normal business sooner.
For more information on how Datafile can help you protect your vital records, call
1-800-503-453 or complete our response form.