Electronic RM Program Design and Implementation

Creating the program that’s right for your organisation

Let DATAFILE’s professionals show you how to manage your electronic documents through all the phases of the record life cycle, so that your organisation can increase efficiency, minimise costs and reduce risk.

Our experts apply our records management best practices to create and implement an information management program for all your electronic documents.

DATAFILE will help you set up the right policies and procedures, train your employees, and implement a monitoring system to ensure you are compliant.

How we do it: analysis, classification, retention

We start by looking at your business functions and processes, using them as a basis for an electronic document classification scheme to better organise your information. This classification structure allows you to clearly identify your information and makes electronic filing, retrieval and archiving much easier.

We then develop a retention strategy and schedule that will help you identify the records that need to be kept, how they should be stored, and when you can legally dispose of them. This can significantly reduce the volume of electronic records stored on hard drives and servers throughout your organisation.

Manage your risk

DATAFILE ensures that your information management practices are compliant with all industry-specific regulations and legislation. We develop comprehensive programs outlining everything from duplication and dispersal requirements, through storage and access restrictions, to the eventual destruction of records no longer deemed vital as outlined by your records retention schedule.