New space development. Office moves. Mergers and acquisitions. These are a few of the times you are called in to help your clients plan the most effective use of their space. You have to consider design, function, load factors and more. When it comes to records storage Datafile can help you provide your clients with a well designed and executed records management program to reduce space and labour costs.
Datafile Can Help
For the past 25 years we have been providing Australian architecture and design firms with expert advice to assist them in understanding how records management principles can significantly reduce the space requirements for their client. Datafile records management professionals match design with function by understanding the operational considerations of the client and matching those to the architectural considerations of the designer. We accomplish this by working with all parties to understand the client’s unique factors that impact access to critical information and filing space planning.
Records Management Strategic Review
We conduct reviews that involve an overall analysis of your client's Records Management Systems and benchmark them against industry best practices. This allows us to perform a gap analysis and make recommendations on how an organisation can improve access to their information, reduce the amount of paper records and improve compliance.
Our rigorous methodologies are time tested in over 10,000 global professional service engagements with organisations in all sectors.
Storage Audit
We conduct storage audits, where information is gathered about the type of equipment and the amount of storage currently utilised in an organisation. This information is then compared to the storage allotment within the designed space and a gap analysis is performed in order to highlight any areas of concern. Proactive approaches like SMART(Streamline, Manage, Access, Retain, Toss) and file conversions can be completed to ensure that there are no issues when your client moves to a new premises.
One Partner
From the correct file storage to colour coding client files, Datafile will provide you with the best solution to offer your clients to manage greater file volumes more efficiently and in less space. Our solutions can even allow your clients to manage more records with fewer people.
Here's what a major Australian design firm had to say about working with Datafile:
"Filing requirements are so often overlooked and underestimated as a component of the office, however, they might form up to 25% of our client's office premises. The services and expertise that Datafile has provided to our clients has maximised their investment in that valuable floor space.”
By making better use of facility space with Datafile products, you can decrease the amount of space your clients need for records storage. Using the proper file storage products in their office speeds filing and retrieval by improving access to information. An end-tab colour-coded filing system offers maximum storage density and improved accessibility versus traditional lateral roll-out drawer filing. Space utilisation is improved by narrowing or eliminating aisles and using all the height available to you for design. Physical access is improved by making clients' records visible at a glance.
“By working with Datafile, we provide our clients with space efficient designs which result in significant cost savings for our clients."
Support Key Business Functions
Datafile can help you to differentiate your firm's offering and add value to your business. We know records and how to store the most in the least space. Think of us when your clients have a large volume of paper records, want to reduce space costs or their space is limited. Trust Datafile professionals to help you help your clients to organise, access and manage their documented information.
“Datafile has a range of solutions and expertise, which provides excellent value for our clients. Datfile is truly a "value-add" partner for our company.”
For more information on how Datafile can add value to your architectural or design practice, call 1-800-504-453 or complete our response form.