Industry Solutions >> Resources/Energy
The ability to discover, refine and distribute products derived from Australia's natural resources, efficiently and profitably, is no easy task. You must comply with privacy legislation, environmental and occupational health and safety regulations. In addition, world commodity prices fluctuate daily and you are challenged to deliver quality products that meet market demands. Add increased competition, and today more than ever you must ensure your records management system provides your resource experts and technical staff with the information they need when they need it.
Datafile Can Help
Datafile records management professionals understand the complexities of the resource sector and will ensure your document management practices are organised so you can access and manage the information you need to be successful. We apply our expertise to the development of both paper and electronic document management solutions, for your upstream and downstream operations.
"The services that Datafile has provided to Diavik have proven to be invaluable in the development of our Records and Information Management program. The high degree of professionalism displayed by both the consulting personnel and the behind the scenes support personnel have been of the highest quality."
-- Records Coordinator, DIAVIK DIAMOND MINES INC. (Rio Tinto)
Support Key Business Functions
Documents provide the “corporate memory” or knowledge base of your organisation and support your key business functions. For example, joint venture documents define the relationships between the parties, build mutual trust and ensure that the partnership is mutually beneficial. Whether your records are paper or electronic - Datafile will help you organise, access and manage your documented information to support key business functions.
"Datafile had a wealth of experience with records management. We had been using Datafile's consultants to help us with enhancing our records classification schemes and developing various record management policies and procedures. I felt confident that they truly understood our business and how our records supported our overall business objectives."
-- Senior Records Advisor- Information Business Solutions Department, PETRO-CANADA
Work More Efficiently
Well files for example, which contain exploration and production information, are the means by which your operational efforts and results are coordinated, evaluated and communicated. Land records document the terms and conditions of the land you own or lease. By developing and implementing a proper records storage and management system for your organisation, Datafile will help you realise efficiencies in space usage and retrieval time, ensure files can be shared and allow you to make better business decisions and exploit potential opportunities.
Demonstrate Regulatory Compliance
Increasing legal and regulatory requirements necessitate that your records management program clearly outlines responsibilities in creating, maintaining, accessing and storing critical records to ensure that significant regulatory obligations are met. Workplace hazardous materials documents ensure compliance with safety regulations and contribute to the establishment of safe workplace practices. Closed well documents and environmental assessment documents provide the vital evidence that you have complied with environmental regulations. A Datafile records management system will ensure you can effectively demonstrate compliance.
"The Knowledge Exchange Team at EnCana partnered with Datafile in the development of an Enterprise File Classification Structure and Records Retention Schedule. The functional structuring of the classification enabled, through research conducted by Datafile, compliance with the many regulatory and statutory retention requirements by which EnCana is governed.
The professionalism, expertise, and service orientation exhibited by Datafile has enabled EnCana to call upon, and partner with, Datafile on a wide variety of information management projects throughout the organisation.”
-- Group Lead - Information Services, ENCANA
For more information on how Datafile can help resource sector companies get organised, call
1-800-503-453 or complete our response form.