  
1. VIDEO: Quick Tour of New TAB FusionRMS Functions
Designed by records managers for records managers, this is software that will make your job easier on a daily basis. We put together this quick video so you can quickly see the TAB FusionRMS functionalities that can help simplify your RM tasks. Click here to watch.
2. Survey Results: How Records Managers are Using SharePoint
We recently asked our readers to tell us about where they were with Microsoft SharePoint®, and we had over 730 organisations participate in the survey!
When we compiled the results, we were able to draw some interesting conclusions on some central questions, including:
- Adoption trends within RM
- Useful native functionalities
- The need for add-ons
- The long term strategic picture
To see the full results and a detailed analysis of what they mean, click here.
3. TAB FusionRMS: A Records Management Solution for Microsoft SharePoint
Microsoft SharePoint® is collaboration software that is changing the way organisations work, and we’ve created an add-on that quickly and easily enhances SharePoint’s records management capabilities.
TAB FusionRMS is a Microsoft protocol-based records management software that seamlessly integrates with SharePoint, to make it a more efficient RM tool, adding functionalities specifically designed for records management professionals, including precise records lifecycle management, governance, control and disposition.
Fast & Cost-Effective Deployment
Highly configurable, TAB FusionRMS can be deployed within weeks. By comparison, building a fully functional records management system in SharePoint can take months or even years. Depending on the maturity of your existing SharePoint deployment, TAB FusionRMS can scale to a level of records management functionality as budget and requirements permit.
Physical Records Tracking
We’ve used our 60 years of experience in records management to create TAB FusionRMS, the most effective software for physical and electronic records management. Based on the SharePoint platform, TAB FusionRMS enhances the ability to quickly locate records, automatically handle requests, maintain file usage history and manage content from offsite records storage locations. Key system functionalities include:
- Error-free data entry: check-in/check-out functions through keyboard entry or bar code readers
- On-demand colour labeling
- Automatic request management
- Imaging
- File usage history
- Audit trail and file reconciliation
Unified Physical and Electronic Records Management
TAB FusionRMS brings efficiency and accuracy to managing records in all forms—paper, physical and electronic. It unifies the entire spectrum of today’s records management requirements into one comprehensive and easy-to-use system.
Compliance and Retention
Establishing and implementing a defensible records retention program is an expensive and time consuming process if you have to start from scratch. TAB FusionRMS delivers a legally-defensible and configurable retention system with automated retention schedules, disposition eligibility and certifications for purging, archiving or destroying.
Content Search
TAB FusionRMS offers the latest Optical and Intelligent Character Recognition (OCR/ICR) technology that uses computer algorithms to read printed text on document images. Powerful search capability based on metadata, content, partial words, location, relationship, properties or any combination enables users to instantly locate files by typing in simple keywords rather than searching through chaotic network folders.
E-discovery
TAB FusionRMS supports the identification, collection and preservation of relevant content. Any record can be placed on a “Legal Hold” through the Retention Module to be prevented from editing or disposition. Native search, Versioning and Official Records Reconciliation are just a few of the many features that support e-discovery.
DATAFILE Can Help
Developed by records managers for records managers, this “out of the box” solution can be implemented in a matter of days, offering immediate records management authority and a high level of compliance and e-discovery confidence for SharePoint users.
If you’d like to speak to someone and get more information on this, please contact us.
Visit our website to learn more!
4. What Your Colleagues Are Downloading
Want to know what your colleagues are reading? Here are some of our popular downloads.
DATAFILE Guide: Taking the Risk Out of Records Retention
Legal compliance, archival requirements and other important factors make it crucial to be conservative when it comes to records retention. But keeping unnecessary records can expose your company to legal liability and waste valuable storage space and resources.
So to help you get a solid understanding of records retention, we’ve put together this guide. In it you’ll learn:
- What we mean by records retention
- How to get the benefits of records retention
- How to implement a retention schedule
- What to look for in your records collection
- Issues to consider
Download our comprehensive guide here.
An Action Plan for Metadata and RM: What You Need to Know
What exactly is metadata and how can it use it in my records management program?
It’s is a question we’re hearing a lot these days, so we created this resource to help you get some answers. We designed it to help you understand:
- What metadata is
- How it applies to records management,
- How it can help you improve your program
We’ve also created an easy-to-follow action plan so you can apply use metadata to enhance records management best practices like classification and retention schedules.
You can download it here.
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