Timely access to information. Legislation and regulatory compliance. Reducing storage space costs. Vital records protection. Datafile can help your organisation address and solve these and other critical business issues. Working together, we analyse, develop and implement solutions that allow your organisation to work more efficiently, make better decisions and manage your exposure to risk.

Analyse, plan and implement

The process starts with a detailed analysis of how you currently use, store, and access information. We examine your current practices – what information you have, who accesses that information and how it is used. We look at document types and uses, storage methods and space utilisation, existing policies and procedures, regulatory requirements and most importantly the needs of your employees.

Datafile then develops a strategic plan that will provide your organisation with a complete records management framework. We provide recommendations, priorities and estimated budget costs. We will even implement the solution for you.

Work more efficiently

Whether you use paper or electronic documents, or both – Datafile can help you organise, access, and manage your information. Our consultants can help you shift from paper-based records to electronic media.

We help you to optimise workflow by improving access to vital information. By developing procedures and guidelines for the creation, retrieval and retention of documents, Datafile creates the consistency you need to work more efficiently.

Make better decisions

The ability to quickly access crucial information means improved productivity and better decision-making. It also helps ensure service delivery to your valued customers and stakeholders.

An organised records management program will save you money through increased productivity, more efficient use of floor space, and the timely disposal of redundant or unnecessary records. But more importantly your organisation will be able to leverage the knowledge that it possesses to make better decisions.

Manage your risk

Datafile ensures that your records management practices are compliant with all industry-specific regulations and legislation. We make you aware of your legal requirements and the impact of privacy legislation, freedom of information and Sarbanes/Oxley.

Datafile’s Vital Records Identification and Protection planning ensures that you will be able to access essential information quickly and easily in the face of disaster. We will develop comprehensive programs outlining everything from duplication and dispersal requirements, through storage and access restrictions to eventual destruction as outlined by your records retention schedule.

For more information on Datafile consulting services call 1-800-503-453 or complete our response form.